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      How to Audit Late Entries in EMAR

      Enable and use the audit feature for late medication entries

      FAQ: How can I see what time meds were signed off?

      1. Access the Administration Settings

        • Make sure you are logged in as an Admin, Workspace Admin, or have a custom role with permissions enabled.

        • Navigate to the Administration settings panel.

      2. Enable Late Entry Auditing in EMAR

        • Go to the Workspace Settings.

        • Under the EMAR section, locate the Drug Administrations area.

        • Find the Audit Late Entries toggle and enable it.

        • This feature tracks if a medication was administered outside of the scheduled time range.

      3. Understand What Qualifies as a Late Entry

        • For example, if a med is scheduled at 8:00 AM but documented as given at 9:01 AM, it will be marked as late.

        • You can customize the acceptable administration window.

      4. Save Your Settings

        • After enabling the setting, make sure to save the changes.

      5. View Late Entries in MedPass

        • Go to the EMAR and select a resident.

        • Open the MedPass section.

        • When a medication is administered late, the charted time will appear in red.

        • The system records who charted it and the exact timestamp.

      6. Review the MedLog

        • Go to the MedLog to see all late entries.

        • Late entries are visually indicated with a red circle and a checkmark.

        • This helps identify staff who consistently administer meds outside the approved window.

      7. Add Notes for Late Entries

        • Staff can document a note explaining the med was given on time but charted late.

        • Always document any discrepancies to stay compliant.

      8. Need More Help?

        • Click the Help button in the system to get support or ask questions.


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